Account Module

Overview

The Account module provides comprehensive financial management capabilities, maintaining complete books of accounts in compliance with accounting standards. It handles all financial transactions beyond student fees, including expenses, assets, and financial reporting.

Key Features

General Ledger Management

Chart of Accounts

Hierarchical account structure (4-5 levels) with account groups: Assets, Liabilities, Income, Expenses, Capital

Journal Entries

Manual and automated posting with approval workflows and complete audit trail

Multi-Currency Support

Foreign currency transactions with exchange rate management for international schools

Expense Management

Purchase Order System

Requisition to PO workflow with budget checking and approval hierarchy

Vendor Management

Vendor master with GST details, payment terms tracking, and performance rating

Bill Processing

Three-way matching (PO, GRN, Invoice) with payment advice generation

Financial Reporting

Standard Reports

Trial Balance, P&L Statement, Balance Sheet, Cash Flow Statement, Fund Flow Statement

Management Reports

Budget vs actual, department-wise P&L, project-wise accounting

Statutory Compliance

GST returns, TDS returns, audit schedules with automated data preparation

Integration Points

Seamless integration with other cloudeUNI modules:

💳 Fee Module - Fee income posting

💰 Payroll Module - Salary expense

📦 Inventory Module - Purchase transactions

🏦 Banking - Bank reconciliation

Key Benefits

💰

Complete Control

Real-time financial position visibility for better decision making

📊

Accurate Reports

Automated reports eliminate manual errors and save time

✅

Compliance Ready

GST and TDS compliant with easy statutory filing

🔒

Audit Trail

Complete transaction history ensures accountability